Fleet compliance windows: sell only what you can legally put on the road

The expensive compliance failure is not the expired document you already knew about. It is the job you sold while that document was expired.

Make expiry a first-class field

Licence, insurance, MOT / inspection, operator cards — whatever your market requires — need dates in the system, not in a filing cabinet. Dispatch should see “sellable” status, not a PDF folder.

Block the bad assignment

A soft warning that busy desks ignore is not a control. Prefer hard stops for critical expiries and a clear path to override only when a manager accepts the risk with an audit trail.

Review weekly, not annually

A Monday sweep of entities entering a 14-day window beats a quarterly panic. Tie the review to the same desk rhythm as vehicle availability.

Connect compliance to commercial reality

If a vehicle is not sellable, remove it from quoting availability. Selling a class you cannot fulfil creates passenger failure and chauffeur frustration in one move.

Software cannot replace your legal obligations — but it can stop the desk from accidentally promising a non-compliant asset. That is the bar ChauffeurPilot aims for in fleet command.